Exhibitor Giveaways Policy

Exhibitor Giveaways Policy

Gifts/Giveaways/Contests/Drawings – Policy 2017

All gifts, giveaways, drawings and contest items are subject to approval by the AUA. The AUA is a signatory to the Council of Medical Specialty Societies (CMSS) "Code for Interactions with Companies" (The Code) and follows their policy regarding exhibitor giveaways. The Code states in its Principle 5.4.2 that "Societies will only permit exhibitor giveaways that are educational and modest in value."

In the annotation to Principle 5.4.2, the Code indicates that "Principle 5.4.2 does not apply to non-profit exhibitors or to exhibitors outside of the healthcare sector." AUA considers examples of exhibitors not subject to Principle 5.4.2 to include non-profit advocacy groups, nonprofit associations or physicians groups, physician recruiters, and any exhibitor that is not considered a "Company" according to the CMSS "Code for Interactions with Companies."

The full text and document of the CMSS "Code for Interactions With Companies" is available for viewing at www.CMSS.org under "Revised Code for Interaction with Companies."

Giveaways from exhibitors not subject to the CMSS Code rules are still subject to approval by the AUA, and follow the AMA Code of Medical Ethics on gifts to physicians. These guidelines state that "Any gifts accepted by physicians individually should primarily entail a benefit to patients and should not be of substantial value. Accordingly, textbooks, modest meals, and other gifts are appropriate if they serve a genuine educational function. Cash payments should not be accepted." Also, "Individual gifts of minimal value are permissible as long as the gifts are related to the physician’s work (eg, pens and notepads)." AUA defines "not of substantial value" as $100 or less.

Contests and drawings must be open to all attendees and be conducted in a professional manner. Distribution of approved items or the conduct of the contest must not create a nuisance or cause interference with adjoining exhibits. Local legal restrictions may govern approval of contests and drawings. Exhibitors must obtain advance written approval from AUA to serve food and beverages from their booths. Submit to AUA all proposed giveaways, drawings, contests, gifts, food and beverage items for distribution to AUA attendees by completing the Giveaway and Contests Approval Form by April 14, 2017.